How FlightLogger went from “nice to have” to “running the school all day”

Clearwater Aviation is a busy training environment with one clear priority: keep flights moving safely and efficiently while giving students and instructors a predictable, professional experience.

Like many flight schools, Clearwater grew into a more complex operation over time. More students, more flights, more instructors, more moving pieces. The tools they started with – binders, spreadsheets, and Google Calendar – simply weren’t built for that level of complexity.

During our recent visit, we sat down with Travis Fox, Owner of Clearwater Aviation, to understand what changed when they moved to FlightLogger and how it affects his day, every day.

Life before FlightLogger: Binders, calendars, and no real tracking

Before FlightLogger, Clearwater relied on a mix of:

• Physical binders
• Google Calendar for scheduling
• Separate tools and ad-hoc processes for documents and tracking
  
  

On paper, this setup “worked.” In reality, it made operations fragile:

• Getting everyone in sync was a constant challenge.
• There was no proper tracking – things could be changed or deleted without clear history.
• Information lived in multiple places, so people had to ask, check, and double-check.

As Travis Fox put it, the system wasn’t failing spectacularly – it was just constantly creating small, annoying friction that cost them time and focus.

Moving to FlightLogger: One system at the center

Clearwater decided to centralize their operations around FlightLogger.

Instead of splitting scheduling, documentation, and operational oversight across several tools, they now run these core areas in one place:

• Scheduling, building and managing the daily program
• Documents, keeping operational and training documents accessible and structured
• Daily overview, seeing what’s happening across the school in real time

For Travis Fox, this was the big shift: moving from “pieces of the truth spread out across tools” to a single operational source of truth.

“We used to juggle binders and Google Calendar and still struggled to stay in sync. With FlightLogger, everything’s in one place and we’re saving hours every week.”

— Travis Fox, Manager, Clearwater Aviation

The reality today: “FlightLogger runs the school – All day”

When we asked Travis Fox where FlightLogger shows up in his day, his answer was simple: everywhere. From the moment the day starts to the last flight, FlightLogger is part of how Clearwater:

• Plans and adjusts schedules
• Keeps instructors and students aligned
• Manages documents and information flows
• Reduces the room for error and miscommunication

Instead of juggling tools and chasing updates, Travis Fox and the team can rely on one platform as the backbone of operations. The impact is clear:

• Fewer manual steps
• Less confusion around schedules and responsibilities
• Hours saved every week that used to be spent coordinating, checking, or fixing issues

Why FlightLogger over other systems?

Travis Fox also looked at alternative solutions, including Flight School Pro.
His feedback was direct:

• FlightLogger felt more user-friendly
• The layout and workflows were easier to understand and adopt
• It aligned better with how they actually run the school day-to-day

For a manager dealing with real operations, that matters more than a long list of theoretical features. If the team doesn’t like using the system, it will never become the true center of operations.

A platform built for growth, not just “today”

Clearwater’s story is not just about fixing daily pain. It’s about setting up an operational foundation that can scale as they grow:

• A more structured, transparent system
• Clear tracking instead of fragile manual processes
• A consistent way of working that new staff can adopt quickly

Want a walkthrough?
Contact your FlightLogger team to join the rollout and keep your students and your schedule moving on pace.